FTF Transaction Coordinators provides professional transactions for real estate agents and brokers. We handle the administrative details from contract to close, ensuring accuracy, compliance, communication, and timely coordination with all parties involved in a real estate transaction.

Our services are ideal for:

• Real Estate Agents seeking more time and less administrative stress

• Brokers who want compliant files and streamlined processes

• Real estate teams needing consistent back-office support

Whether you manage one transaction or multiple each month, we help you stay organized, compliant, and client-focused.

We are a remote, virtual transaction coordination company serving real estate professionals across the United States. We specialize in Mississippi contracts, forms, timelines, and compliance requirements, while maintaining the systems to support agents and brokers in any state.

A Transaction Coordinator focuses solely on managing the contract-to-close process, communicating with all parties, and ensuring nothing is missed. A traditional assistant may support a variety of admin and marketing tasks. Think of us as your closing partner, we manage the details so you can focus on clients and closings.

We manage the entire contract process, including:

• Reviewing contracts and addendums

• Creating and maintaining transaction timelines

• Tracking deadlines and contingencies

• Communicating with lenders, title/closing attorneys, inspectors, and clients

• Ensuring all documents are completed correctly

• Coordinating closing details

• Preparing files for broker compliance

Yes. Our Listing Management services include:

• MLS input and listing setup

• Coordinating professional photos, signage, and lockboxes

• Collecting seller disclosures and listing documents

• Seller communication and updates

• Smooth handoff once the listing goes under contract

We adapt to your preferred tools, including:

• Email

• Text

• Google Drive

• Zoom

• GroupMe

• Transaction management systems

Communication is consistent, professional, and documented at every stage.

• Schedule a brief introduction call.

• Sign our Service Agreement.

• Send your executed contract or listing paperwork.

From there, we take over the coordination and keep you updated every step of the way.

• We charge a flat, per-transaction fee, allowing you to budget easily.
  Our compensation is typically paid at closing, once the transaction is successfully completed.

Pricing may vary depending on the level of support and number of parties involved.

FTF Transaction Coordinators is paid at closing through the title company or closing attorney. Your coordination fee is added to the ALTA/HUD settlement statement as a “Transaction Coordination Fee,” and payment is disbursed when the transaction closes and funds.

Invoices are provided for documentation and brokerage compliance, but payment is collected at closing to ensure accuracy and transparency for all parties.

Canceled transactions are not billed unless otherwise agreed. Add-on services may be invoiced separately if they are not included on the final closing.

Yes. We serve as your representative with clear, professional communication and will always keep you informed.
Our goal is to support your client experience, not replace your relationship.

Absolutely. We collaborate with your current partners and maintain communication in your preferred channels.

Yes. Every agent works differently.
We tailor our workflow to match your systems, preferences, and communication style.