Transaction Coordination
Transaction Coordination
We handle the details so you can focus on your clients.
At FTF Transaction Coordinators, we manage every step of the contract-to-close process with structure, consistency, and care.
We bring clarity and organization to your transaction so your clients enjoy a smooth, stress-free experience from start to finish.
Intake
We start strong every time.
Once we receive an executed contract, our team reviews it thoroughly for accuracy, verifies signatures, and collects any missing documentation.
We immediately introduce ourselves to all parties, lenders, attorneys, buyers/sellers, and cooperating agents, ensuring that communication flows through one coordinated point of contact.
Every important date is added to your transaction calendar, and your digital file is set up and organized inside our system.
Contract Management
We keep every deal on track.
Our coordinators stay engaged throughout the entire transaction, keeping everyone informed and every deadline visible. With organized follow-up and proactive communication, we reduce surprises and maintain momentum.
Our contract management includes:
Weekly check-ins with lenders and closing attorneys
Inspection coordination and tracking
Management of contingencies, repair requests, and amendments
Earnest money confirmation and documentation
Appraisal scheduling, tracking, and follow-up
Real-time system updates and accurate recordkeeping
Buyer-side or seller-side communication support
We stay hands-on so you don’t have to.
Pre-Closing
We bring everything together.
As the transaction approaches closing, our team confirms key details and ensures all parties are aligned. We help keep your clients prepared and confident during the final steps.
During pre-closing, we:
Review Closing Disclosure timelines
Verify insurance binders
Coordinate final walkthrough scheduling
Confirm closing date, time, and location with the attorney
Collect invoices, receipts, and final documents
Send client-friendly reminders for utilities and preparation
Ensure the file is complete for a smooth finish
Our goal? Zero last-minute surprises.
Closing & File Completion
We help you finish strong.
After closing, we finalize and organize all documents. This includes uploading files to your brokerage platform (if required), preparing a clean closing package, and ensuring your records are complete and compliant.
We also provide professional touches such as:
Final transaction recap
Organized closing packet
Brokerage compliance uploads
Friendly follow-up messages to your clients
Every transaction ends as professionally as it began.
Why Work With Us
Team-based support you can rely on
Clear and consistent communication
Mississippi-specific expertise
A smooth, predictable process
Professional client care that reflects well on your brand
We handle the details.
You stay focused on your next closing
Get Started Today
Call us to learn how we can support your next closing